West Coast Speculative Fiction Association

### Context Profile for West Coast Speculative Fiction Association (WCSFA)

#### 1. Organization Mission & Cause
The West Coast Speculative Fiction Association (WCSFA) is dedicated to promoting and supporting speculative fiction, which includes genres such as science fiction, fantasy, and horror. Their mission is to foster a community for writers, readers, and fans of speculative fiction, providing resources, events, and networking opportunities to enhance the appreciation and creation of these genres. They aim to celebrate the diversity and creativity within speculative fiction, encouraging both established and emerging voices.

#### 2. Type of Activities
WCSFA engages in a variety of activities, including:
- **Annual Events:** They host conventions such as "CONnections," which feature panels, workshops, and guest speakers from the speculative fiction community.
- **Programming Opportunities:** They offer programming guest applications for individuals interested in participating in scheduled events.
- **Community Engagement:** They facilitate networking opportunities for writers and fans, promoting collaboration and mentorship.
- **Fundraising Campaigns:** They conduct fundraising efforts to support their events and initiatives.

#### 3. Tone of Voice
The tone of voice used by WCSFA is friendly, inclusive, and professional. Their communications are designed to be welcoming, encouraging participation from a diverse audience. The language is clear and accessible, aiming to inspire enthusiasm for speculative fiction while maintaining a level of professionalism appropriate for a nonprofit organization.

#### 4. Emoji Usage
WCSFA does not prominently use emojis in their communications. Their website and email campaigns maintain a more traditional and formal approach to written content, focusing on clarity and professionalism without the casualness that emojis might convey.

#### 5. Key Facts
- **Founding Info:** The specific founding date is not detailed on the website, but WCSFA has been active for several years in the speculative fiction community.
- **Scale:** They have a total of 10 forms and have conducted 94 email campaigns, indicating a robust engagement strategy.
- **Impact Metrics:** While specific metrics are not provided, their activities and events suggest a significant impact on the local and broader speculative fiction community.
- **Volunteer Info:** The organization likely relies on volunteers for event coordination and community engagement, although specific details are not provided on the website.

#### 6. Writing Guidelines
- **Clarity and Accessibility:** Use straightforward language that is easy to understand, avoiding jargon unless it is commonly known within the speculative fiction community.
- **Inclusivity:** Ensure that communications are welcoming to all members of the community, emphasizing diversity and collaboration.
- **Professionalism:** Maintain a professional tone while being friendly and inviting. Avoid overly casual language or slang.
- **Call to Action:** Clearly outline how readers can get involved, whether through events, volunteering, or supporting fundraising efforts.

This context profile serves as a foundational guide for creating personalized and effective content for the West Coast Speculative Fiction Association, aligning with their mission, activities, and tone.

LXCL:A Personal Table is for vendors selling items from their homes and their personal collections, whether used or new. Rates are $45–$95.

Personal Table Application

LXCL:A Maker Table is for vendors selling items they have created themselves, including, but not limited to, artwork, crafts, clothing, jewellery, cookies, and authored books. Rates are $55–$115.

Maker Table Application

LXCL:A Retail Table is for vendors that operate a physical retail store. Rates are $80–$150.To maintain the flea-market experience for our attendees, there will be a strict limit of 5 tables for retail stores.

Retail Table Application

LXCL:A Community Table is for community organizations that wish to promote their group to Fandom Bazaar attendees. Rates are $15–$35, but the fee may be waived if the organization hosts events and is able and willing to offer WCSFA a table swap at one of its events.To maintain the flea-market experience for our attendees, there will be a strict limit of 3 tables allocated to community organizations.

Community Table Application

Hi <span contenteditable="false" data-custom-variable="{{firstname}}" fr-original-class="fr-deletable styled-tag-chip" fr-original-style="" style="background-color: rgb(248, 248, 255); border: 1px solid rgb(191, 191, 255); border-radius: 4px; color: rgb(42, 42, 196); padding: 1px 8px; font-size: 11px; display: inline-block; margin: 0px; overflow-wrap: anywhere; user-select: none; box-sizing: inherit;">First name, Thank you for applying for a table at Fandom Bazaar 2026!&nbsp; Someone should get back to you about your application within two weeks. If you have not heard from us by then, please email us at the address noted below to request an update. In the meantime, you can find details about Fandom Bazaar&#39;s vendor rates and policies in the attached document. Fandom Bazaar 2026 Coordinator&nbsp;fandombazaar@wcsfa.org

Click "More details" to view table rates, application policies and item restrictions.  Fandom Bazaar is a flea-market style vendor event presented by the West Coast Science Fiction Association (WCSFA). This event is also serving as a fundraiser for our association, in hopes of rebuilding to the point where we can run a 3-day VCON science fiction and fantasy convention in the BC Lower Mainland again.  Fandom Bazaar saw 1000+ attendees at our 2025 event, plus over 100 vendors, helpers, and volunteers! Table Rates: <table><tbody><tr><td>Table Option</td><td>Personal</td><td>Maker</td><td>Retail †</td><td>Community †</td></tr><tr><td>3-ft Half-Table</td><td>$45</td><td>$55</td><td>$80</td><td>$15 or FREE*</td></tr><tr><td>6-ft Table</td><td>$70</td><td>$85</td><td>$115</td><td>$25 or FREE*</td></tr><tr><td>8-ft Table (lower floor)</td><td>$95</td><td>$115</td><td>$150</td><td>—</td></tr></tbody></table> Table Notes:<ul><li>Personal table space is for vendors selling items from their homes and their personal collections, whether used or new.</li><li>Maker table space is for vendors selling items they have created themselves, including, but not limited to, artwork, crafts, clothing, jewellery, cookies, and authored books.</li><li>Retail table space † is for vendors who operate a physical retail store</li><li>Community table space † is for community organizations that wish to promote their organization to Fandom Bazaar attendees. The stated fee may be waived if the organization is able and willing to offer WCSFA a table swap at one of its events.</li></ul>† In order to maintain the flea-market experience for our attendees, there will be a strict limit of 5 tables allocated to retail stores and 3 tables allocated to community organizations. Application Policies:<ul><li>Submitting this application indicates your interest in a table at Fandom Bazaar, but does not guarantee approval.<ul><li>This is not a juried market, but we reserve the right to decline a request for table space if we feel the items you wish to sell are not a good fit for our event or are already overrepresented.</li><li>Otherwise, space is assigned on a first-come, first-served basis.</li></ul></li><li>Payment is due within 10 days of acceptance(i.e., 10 days from receipt of the acceptance email).<ul><li>Your spot will NOT BE RESERVED until payment is received.</li></ul></li><li>Most tables are 6 ft long<ul><li>We have a limited number of 8-ft tables, located only on the lower floor.</li><li>Vendors with 6- or 8-ft table spaces may request that no table be placed in their space if they plan to bring floor-safe self-standing racks or shelving. However, they may NOT provide their own tables due to strict venue rules.</li></ul></li></ul> Item Restrictions<ul><li>Food Items: Vendors are allowed to sell food itemswith the following restrictions and requirements:<ul><li>Fandom Bazaar is an unlicensed family-friendly event, and so alcohol, cannabis or THC-related products are prohibited.</li><li>Food that is not commercially prepackaged must have an ingredients list available, either provided with the item, visibly posted at the table, or provided by request.</li><li>If food samples are being served, all required permits must be in place and presented prior to the event.</li><li>The vendor must also comply with all manufacturing, labelling, licensing, and insurance guidelines for food products.</li></ul></li><li>NSFW Artwork: Vendors are allowed to sell visual artwork that is “not safe for work”(i.e., that depicts overtly / excessively sexual or gory subject matter), subject to the following restrictions and requirements:<ul><li>As Fandom Bazaar is an all-ages event, all NSFW items must be hidden until requested by an adult customer (age 18+) and then promptly removed from public view once the customer has finished viewing them.</li><li>If found to be in violation of this policy, the vendor will be warned once.</li><li>A second violation will result in the punitive action noted below. </li></ul></li><li>Stolen Works: Vendors are prohibited from selling copied, traced, AI-generated or otherwise stolen works in any media.</li><li>Counterfeit Works: Vendors are prohibited from selling counterfeit merchandise of any kind, including, but not limited to, bootlegged media, unauthorized replicas of props or costumes, unlicensed action figures or toys, knockoff collectibles, and imitation autographed memorabilia.</li><li>Weapons: Vendors are allowed to sell weapon-like props, subject to the following restrictions and requirements, but are prohibited from selling real weapons.<ul><li>BANNED: All weapons forbidden or restricted by local, provincial or federal law (e.g., live firearms — including airsoft, pellet, or paintball — tasers, spring-loaded batons, mace, switchblades, and butterfly knives), metal blades (e.g., knives, swords, katanas, axes, daggers) regardless of sharpness, weapons that fire projectiles (e.g., bows and slingshots), blunt/heavy weapons (e.g., brass knuckles, nunchucks, metal batons, heavy hammers), sharp pointed weapons (e.g. spears, javelins) are banned from being brought into the event or sold.</li><li>Weapon-like Props: Weapon-like props may be sold but will be subject to a security safety check before the event starts.<ul><li>Items that fail the check must not be displayed or sold at the table.</li><li>Approved items that are large and unwieldy or that could cause damage if misused must be displayed securely, such that they cannot be picked up or grabbed easily by attendees without the vendor’s assistance.</li></ul></li></ul></li><li>Right of Refusal: Fandom Bazaar reserves the right to refuse to allow the sale or creation of any objectionable content in relation to the above policies. If a vendor has any concerns about the items they plan to sell, they can contact <a href="mailto:fandombazaar@wcsfa.org" target="_blank">fandombazaar@wcsfa.org</a> to obtain a ruling in advance.</li><li>Punitive actions: If a vendor is found to be in violation of any of the above policies, they will be required to remove all offending items from sale at their space.<ul><li>For stolen or counterfeit works, this applies even if the vendor was initially unaware that the items in question were stolen or counterfeited.</li><li>The vendor will not receive a refund for their space even if they have few to no acceptable items remaining.</li><li>A vendor who refuses to remove the offending items will be immediately removed from the event without refund and may be banned from being a vendor at some or all future events.</li></ul></li></ul>We strongly recommend that vendors make absolutely sure they know and can prove the provenance of anything they are selling, especially if it’s not something they designed or created themselves.

West Coast Speculative Fiction Association

Fandom Bazaar 2026 Vendor Application

318 Keary St

Personal Table Application

Free

Maker Table Application

Free

Retail Table Application

Free

Community Table Application

Free