Atlanta Pyramid Meditation Academy

LXCL:Enjoy the full program with access to all main activities.

Early Bird Vendor Donation

LXCL:Power Supply

General Vendor Donation

LXCL:Enjoy Fair

General Admission

Join us at Pyramid Veg Fest Expo 🧘🥕—a family-friendly day of plant-based food, mindful fun, and community connection. Explore vendors, kid-friendly activities, and short meditation sessions that reflect our mission to help children grow in focus, confidence, and creativity. Your registration supports Atlanta Pyramid Meditation Academy’s math and meditation programs for young learners. SOUL FEST EXPOS    EXHIBITOR CONTRACTMy organization requests exhibitor space at one of the Soulfest Expos events/festivals in 2026. Vendor fees adjust based on the location of the festival and will be displayed upon registering in Marketspread. We are thrilled to have you as a vendor at our festivals 🌿 Why Join Us as a Vendor? The Average Age Of Soulfest Expos Attendees Typically Ranges From 25 To 55 Years Old, With A Strong Presence Of:Millennials (25–40) – Especially Those Passionate About Health, Sustainability, And Ethical EatingGen X (40–55) – Who Are Exploring Lifestyle Shifts For Wellness, Climate Impact, And Longevity Boomers (55+) – Particularly Those Focused On Plant-Based Diets For Health-Related Reasons (E.g., Reversing Or Managing Chronic Illness)Our Audience Tends To Skew Female, Health-Conscious, And Community-Oriented, Often With Disposable Income To Spend On Experiences, Food, And Ethical Products.🚀 1. Targeted, Passionate Audience You’re Not Selling To Random Foot Traffic—You’re Connecting With Attendees Who Want What You Offer: Health-Conscious Consumers Eco-Conscious Families Vegan &amp; Vegetarian Advocates People Actively Seeking Better Lifestyle Solutions 💰 2. High-Converting Environment Festival Goers Come Ready To Spend: 80%+ Make At Least One Purchase Many Return As Recurring Online Customers Strong Interest In Exclusive Products, Bundles &amp; Samples 🌎 3. Brand Visibility + Community Impact As A Vendor, You’ll Get: Social Media Shoutouts Highlights On The SoulFest Expos Instagram Stories Opportunity To Sample, Demo, Or Speak (At Select Events) Increased Brand Loyalty By Being Part Of A Mission-Driven Cause 🧡 4. Partnership &amp; Sponsorship Potential Go Beyond A Booth—Vendors Have The Chance To: Be Featured In VIP Bags Get Interviewed By Helene Collaborate As Affiliate Sellers Or Future Sponsors 📍 5. Affordable Exposure Compared To Digital Ads Or Retail Pop Ups: Booths Are Competitively Priced All-Day Access To A High-Traffic Crowd Face-To-Face Customer Feedback And Email List Building ✍️ Bonus: “It Feels Like Family” Vendors Consistently Say The Energy At SoulFest Expos Is Uplifting, Welcoming, And Collaborative—It’s A Space Where Mission-Driven Businesses Thrive Together.  RULES GOVERNING EXHIBITORSPlease read carefully. These rules are part of the exhibitor contract.<ol><li>Permit for Festival: All vendors will be required to be up to date on the specific city permits applicable to their product.   </li><li>Subletting Not Permitted: Subletting of exhibitor space partially or in its entirety is not permitted.</li><li>Some Food vendors may need to submit a TFE application and some will need to pay the permit fee. The deadline is one month prior to the event! </li></ol>3. Setup Instructions: Exhibitors must allow adequate time to set up their booths. All exhibitors must be set up and ready for visitors 30 minutes prior to the festival opening time. When you arrive at our event location a volunteer will have you sign in, direct you to your booth, and answer any questions that you may have. Exhibitors are required to maintain a functioning exhibit the entire duration of the festival. Leaving early is not allowed. No taping/stapling/damaging of tables, chairs, walls, floors, stakes in ground,  etc at any of our venues. 4. Parking:  A festival volunteer will contact vendors before the event to schedule unloading. Vendors should have an estimate of how long it will take them to unload. Vendors will be able to unload/load by parking on streets near the festival during setup hours and after the event. Vendor booths will typically be assigned a load in time to assist with load in.  All exhibitors must remove their cars from the festival area immediately upon unloading, before setting up your booth. Parking is determined by the area around each venue. In some cities there may be a fee to park and this information will be communicated ahead of the event. 5. Electricity: Power will be available, at an extra cost. Each event will have this listed individually. The festival will NOT be able to supply extension cords. Food trucks for most cities will need to use their own generators. Any deviations from these rules will be communicated clearly upon registering for our events. Asheville does not allow gas generators on the ground, only propane and diesel. Asheville Food trucks can use gas generators as long as the generator is off the ground. 6. Signage: All exhibitors must have adequate signage clearly identifying the name of their business or organization. Exhibitors distributing food must include the names of the foods they are serving, a complete list of ingredients in each item, and prices. Food signage should list any food allergens present. All food options must be vegan and not include honey, gelatin, or bone char sugar. Vendors are not allowed to hang items from the walls of any venue (inside or outside) or tape anything to the floor. 7. Table Coverings and Canopies: All tables must have coverings, such as tablecloths. You must supply your own table coverings. 8. Care of Space: Exhibitors must keep the areas around their booths clean. Spaces must be surrendered in the same condition in which they were received. Festival coordinators will provide garbage cans and recycling bins. Please bring your own garbage/recycling bins as well for your individual booths.   In case of damage, exhibitors will pay such claims as are necessary to restore such spaces to their original conditions. Vendors are NOT allowed to put a stake into the ground of the field or deck for your tents. You must bring weights for your tents. 9. Festival Cancellation: If any contingency interrupts or prevents the holding of SoulFest Expos, including but not limited to inclement weather or other acts of nature, festival coordinators shall in no way be liable to exhibitors. Exhibitor registration fees cannot be refunded if the festival is interrupted or canceled since the fees are disbursed before the festival for operating licenses, permits, park rental fees and liability insurance required by the specific city and for equipment rentals, festival supplies, and festival promotion.    9a: All vendors will have the opportunity to purchase insurance to protect their vendor fee. We HIGHLY encourage all vendors to opt in for this insurance. If you opt out of the insurance, our no refund policy will be strictly enforced. The link to sign up will be included in the registration process, it is https://landing.verticalinsure.com/SoulFest10. Limitation of Liability: Exhibitors agree to make no claim for any reason against festival coordinators or SoulFest Expos for loss, theft, damage, or destruction of goods, nor for any injury to themselves, their employees or volunteers, or market visitors incurred at the festival. Exhibitors agree to indemnify festival coordinators and SoulFest Expos against litigation and hold them harmless for any liability arising out of the exhibitor’s participation in the market. Exhibitors agree to accept full responsibility for any such loss, theft, damage, destruction of goods, or injury caused or experienced by the exhibitor. Exhibitors will supply a COI (certificate of insurance) naming SoulFest Expos as an additional insured and a COI naming venues, cities, etc. as an additional insured or a waiver of liability prior to vending at the event. 11. Recyclable/Recycled/Reusable/Biodegradable Products: In an attempt to protect our environment, this year we are REQUIRING the use of recyclable, recycled, reusable, and biodegradable serving or packaging products. Based on feedback from other festivals, attendees may favor food vendors using biodegradable/environmentally friendly serving products. We will be happy to offer suggestions in regards to such products. 12. Water: Potable water will not be provided for food vendors but vendors are encouraged to bring their own if possible. In some cities we might have access to water. This will be communicated in the individual events. Bottled water is NOT allowed to be sold at the events. Our water sponsor is the only vendor allowed to sell water at the festival unless communicated otherwise ahead of the festival. Boxed water would therefore be allowed, but not water (or non-homemade drinks) in plastic bottles. 13. There is a $55 fee for returned checks.14. Live Animals: The presence of animals in any exhibit, other than those offered for adoption, must be approved in advance by festival management. 15. Social Media: Under no circumstances is any vendor or sponsor to create their own event page on Facebook or any other type of social media. All vendors can (and should) add our event to their business page.16. Certificate of Insurance - All food/drink vendors must provide a COI with SoulFest Expos (1425 Freshwater Court, Wake Forest, NC 27587) as an additional insured or a waiver of liability prior to vending at the event.  There will be ONE  separate certificate that must be received in order to vend at the event. The deadline to submit the COI’s will always be 30 days prior to the festival dates. Please submit ASAP to avoid missing the deadline and possibly losing your spot at the event. All vendors must provide either a COI or a waiver of liability to attend the event. Upon signing up, you can enter N/A in  the box agreeing to the waiver if you are not selling, sampling any food or drinks at your booth. Any additional COI’s will be communicated via the event. Some cities and venues require that you add them as additional insured as well. 17. If for any reason you cannot attend the festival and you have not purchased the insurance, your registration fee will not be refundable.  18. Upon signing up, please enter what you plan on selling in your profile on our registration platform. This will help with our promotion and will assist us in determining if we need a COI(s) from you. 19. Photos and video of you and your vendor table may be used for future outreach, education, marketing, and or other purposes.20. No balloons of any type will be allowed.21. All food vendors who are cooking/heating onsite and/or have a refrigerator must each have a class k fire extinguisher plus: – LP Tanks may NOT be under the tent during operations or inside buildings. – Each tent is required to have a Certificate of Flame Resistance on site. If no certificate exists upon inspection, no cooking will be allowed.– All tents where there will be cooking of any type shall have a 2A-10BC rated fire extinguisher, or larger, with an up-to-date inspection tag.– All grease laden cooking shall require a minimum of one Class K Fire Extinguisher with an up-to-date service tag. Any vendor who will be deep frying shall have a tent made from flame retardant material.22. We encourage all vendors at this event to purchase food at the event to support our restaurant vendors. However, if you choose to bring something to eat with you, we ask that you please not bring any animal products to eat (meat, etc.) out of respect for all animals and the effort that has gone into making this event a completely meat-free and animal product-free event. Upon processing your payment, I certify that I will abide by this Exhibitor Contract and that I have read and agreed to the Rules Governing Exhibitors. I understand that this contract is not valid until I have submitted payment to festival officials, and they have confirmed receipt. Please save a copy of this contract for future reference. Please do NOT print unless you absolutely find it to be necessary. Thank you.  1. All Food Must Be Vegan: No animal flesh, No Garlic, No Mushroom such as beef, pork, poultry or seafood, or broth made from animal flesh, or animal fat, or gelatin, or bone char sugar  is permitted in any foods or nutritional supplements.  Vegan food contains no animal products whatsoever, thus excluding such items as eggs and dairy products (examples: milk, cheese, butter). We will be more than happy to help you choose vegan food offerings that will be popular and help you with any questions that you may have regarding this matter.2. Manner of Food Distribution: Exhibitors distributing food can sell their food, giveaway free samples, or both. 3. By submitting payment you are agreeing to only bring vegan products and/or food options.  Agreement upon signing is to the following statements:  You understand that you are not allowed to create a Facebook event for our festivals. You can add the event we have created to your page. You can promote the festival on all your social media channels, this only applies to creating a FB event. Thank you. You understand that you'll follow our load in/out process and you'll keep a fully functioning booth for the whole festival. You agree that all communication will come through our registration platform and that you will ensure the emails do not go to your spam/junk mail folder. You will share what types of products you sell and the pricing.  You will share photos/videos of the products/items you will be selling/promoting at the festivals to assist us with our marketing needs.  You will sign to agree to this document in order to join us for our festivals.

Atlanta Pyramid Meditation Academy

Pyramid Veg Fest Expo

2655 Nuckolls Rd

General Vendor Donation

$75

General Admission

Free

Early Bird Vendor Donation

$50

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