OAK LEAF FESTIVAL

**Context Profile for Oak Leaf Festival**

1. **Organization Mission & Cause:**
   - The Oak Leaf Festival is dedicated to celebrating the community spirit and cultural heritage of Oak Hill, West Virginia. The festival aims to bring together residents and visitors through a series of events that highlight local traditions, arts, and crafts, fostering a sense of unity and pride in the community.

2. **Type of Activities:**
   - The festival organizes a variety of events including parades, live music performances, arts and crafts exhibitions, food stalls featuring local cuisine, and family-friendly activities. These events are designed to engage all age groups and promote local talent and businesses.

3. **Tone of Voice:**
   - The tone of the Oak Leaf Festival is friendly, welcoming, and community-oriented. The language used on the website is casual and inviting, aiming to create an inclusive atmosphere that encourages participation from all community members and visitors.

4. **Emoji Usage:**
   - The organization uses emojis sparingly, primarily to add a touch of warmth and excitement to their communications. Commonly used emojis include 🎉 (party popper) to signify celebration and community spirit, and 🍂 (fallen leaf) to represent the festival's autumnal theme.

5. **Key Facts:**
   - **Founding Info:** The Oak Leaf Festival is a relatively new initiative, established to promote community engagement and celebrate local culture.
   - **Scale:** The festival is a local event focused on the Oak Hill area, aiming to attract both residents and tourists.
   - **Volunteer Info:** The festival relies on local volunteers to help organize and run events, fostering a strong sense of community involvement.

6. **Writing Guidelines:**
   - Use a warm and inviting tone to reflect the festival's community-focused mission.
   - Incorporate local cultural references and highlight the unique aspects of Oak Hill to resonate with the target audience.
   - Maintain a casual style that is accessible to a broad audience, encouraging participation and engagement.
   - Use emojis selectively to enhance the festive and friendly nature of the communications without overwhelming the message.

This context profile should guide AI assistants in generating content that aligns with the Oak Leaf Festival's mission and style, ensuring that communications are consistent, engaging, and reflective of the festival's community spirit.

LXCL:If staying every day you will need to pay for 6 days - Wed 9/2, Thurs 9/3, Fri 9/4, Sat 9/5, Sun 9/6 If staying less than, pay for the days you are staying and specify which days

Payment for Each Day

LXCL:Wednesday

Wednesday

Share your flavors with Oak Hill by applying to be a food truck vendor at the Oak Leaf Festival. 🍂 This form helps us learn about your menu, setup, and needs so we can plan a smooth, safe, and welcoming experience for everyone. We&rsquo;re looking for trucks that reflect our community&rsquo;s spirit&mdash;comfort foods, hometown favorites, and fresh twists that bring people together. 🚚 Complete this form to be considered for our festival lineup. VENDOR SELECTION: Please read the regulations as there have been a couple of changes. To provide patrons with a variety of selections for the festival, the Oak Leaf Festival Committee reserves the right to not accept an application if more than the desired amount of an item is already registered for the event. RENTAL SPACE REGULATIONS: 1. &nbsp; &nbsp;We will be letting a limited number of vendors stay after the 4:00 p.m. breakdown. &nbsp;Breakdown time will be 10:00 p.m. The fee for the late night will be $75 per space. &nbsp;If you are interested in staying, you will need to get your application turned in as soon as possible, as the spaces are limited. &nbsp;These spaces will be on a first come &ndash; first serve basis. &nbsp;They won&rsquo;t be saved for previous years&rsquo; vendors. &nbsp;These spaces will be on the upper end of Main Street towards Jones Avenue. &nbsp;If you decide to stay, you will not be able to break down and leave until the last band is finished and the street is cleared of people. &nbsp; 2. &nbsp; &nbsp;Vendors will be provided a 10X10 space for all vendor equipment (e.g. displays, stands, tables and supplies. &nbsp;If the vendor is using a trailer or truck/van, they will be required to purchase two (2) spaces, due to the amount of room needed for vendors on each side of them. 3. &nbsp; &nbsp;Kelly Avenue vendors will be charged per unit. &nbsp;Kelly Avenue vendors are $100 per unit per day. &nbsp;Vendors will leave Kelly Avenue no later than Sunday evening. 4. &nbsp; &nbsp;Application fee per unit: The vendor application fee is non-refundable. &nbsp;Vendor space is $50.00 per unit per day. &nbsp;Power: $10 per space/unit per day and water $10 per space/unit per day. &nbsp;Spaces with power and water are limited, so they will be on a first come, first serve basis. &nbsp;Please mail in the $50 fee with a request for power and water and if available it will be collected upon your arrival. 5. &nbsp; &nbsp;Payment Options: Check, Money Order, Cash, Card 6. &nbsp; Spaces will be assigned by the Vendor Coordinator prior to the Event. &nbsp;The coordinator will be on site during setup to ensure vendors are set up as assigned. &nbsp;Those vendors who are NOT accepted will be called. Others can get their spot number upon arrival. &nbsp;There will be someone at the entrance to let you in and tell you your spot number. &nbsp;You will be called if you are not accepted (which we try to place everyone). &nbsp; 7. &nbsp; &nbsp;All items should be handcrafted, unique collectibles or food items. &nbsp;Vendors who provide a service will also be considered. &nbsp;Junk items will not be considered. &nbsp;NO yard sale/garage sale items. 8. &nbsp; &nbsp;Applicants must provide their own equipment. 9. &nbsp; &nbsp;Photos or other promotional material submitted during the operations of the festival become the property of the Oak Leaf Festival and may be used for promotional purposes. 10. &nbsp; &nbsp;Generators are not permitted at the event. 11. &nbsp; &nbsp;REQUIREMENTS: Vendors must meet all of the requirements listed below in order to be considered. &nbsp;Incomplete applications or missing permits may delay or cause your application to be denied. 12. &nbsp; &nbsp;INSPECTIONS: Health Department requirements: It is the responsibility of each food vendor to comply with Fayette County Health Department (304-574-1617). &nbsp;The health card permit is $50.00. 13. &nbsp; &nbsp; WV TAX REGULATIONS: &nbsp;West Virginia Tax Requirements &ndash; It is the &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; responsibility of each vendor to comply with the WV Tax Department on regulations of sales. &nbsp;Although we do not require a State Business License, the State of West Virginia does require one. 14. &nbsp; &nbsp;Vendors must set up for the event starting at 6:30 a.m. on Saturday. Vendors must be ready by 8:00 a.m. 15. &nbsp; &nbsp;Vendors on Kelly Avenue who require power must bring their own power cords as none will be provided. 16. &nbsp; &nbsp;Vendors must provide their own tables, chairs, tents, etc. &nbsp;Each vendor is responsible for the set up and breakdown of their booth. 17. &nbsp; &nbsp;All setup/load-in must be completed and all vehicles must be removed immediately from the area. Area must be cleared before 9:00 a.m. 18. &nbsp; &nbsp;Vendors are asked to stay the entire length of the event. 19. &nbsp; &nbsp;Break down/Exit: Vendors will only be allowed to break down at 4:00 p.m. &nbsp;MUST be cleared by 5:00 p.m. 20. &nbsp; &nbsp;Vendor location must be litter free at the close of the festival. ANY VENDOR NOT ADHEREING TO THE POLICIES IN PLACE WILL NOT BE ALLOWED TO RETURN. 21. &nbsp; &nbsp;UTILITIES, SOLID WASTE &amp; CONSERVATION: Trash receptacles are provided by the City of Oak Hill. &nbsp;Each vendor is responsible for cleaning their rented space before leaving the event. Applications will be accepted until September 3rd. &nbsp;If you want the same space you had previously, applications must be received by the deadline. &nbsp;After that date, vendors will be accepted on a first come, first serve basis. &nbsp; Please email jeaniebopp75@aol.com or call 304-640-1818 and leave a message for more information or questions regarding the event. NEW STATE FIRE MARSHALL REQUIREMENTS &ndash; ALL VENDORS MUST HAVE AN ABC FIRE EXTINGUISHER ON SITE. &nbsp;FOOD VENDORS SEE ATTACHED. Return Application by Mail to: &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;Return Application in person to: Oak Leaf Festival &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; New River Gorge Visitors&rsquo; CenterP. O. Box 364 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;310 W. Oyler AvenueOak Hill, WV 25901 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Oak Hill, WV 25901 (beside Vo-Tech)&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &emsp;There will be no refunds.

Hi <span contenteditable="false" data-custom-variable="{{firstname}}" fr-original-class="fr-deletable styled-tag-chip" fr-original-style="" style="color: rgb(42, 42, 196); overflow-wrap: anywhere; user-select: none; background-color: rgb(248, 248, 255); border: 1px solid rgb(191, 191, 255); border-radius: 4px; margin: 0px; padding: 1px 8px; font-size: 11px; display: inline-block; box-sizing: inherit;">First name, Thank you for supporting our cause with your purchase. Your support directly contributes to our mission and helps us make a positive impact. If you would like to further contribute, consider spreading the word about our shop to your friends and family, or contacting us directly to learn about volunteer opportunities! Thank you once again for your support. Saundie Smithoakleaffestival@yahoo.com

Share your flavors with Oak Hill by applying to be a food truck vendor at the Oak Leaf Festival. 🍂 This form helps us learn about your menu, setup, and needs so we can plan a smooth, safe, and welcoming experience for everyone. We’re looking for trucks that reflect our community’s spirit—comfort foods, hometown favorites, and fresh twists that bring people together. 🚚 Complete this form to be considered for our festival lineup. VENDOR SELECTION: Please read the regulations as there have been a couple of changes. To provide patrons with a variety of selections for the festival, the Oak Leaf Festival Committee reserves the right to not accept an application if more than the desired amount of an item is already registered for the event. RENTAL SPACE REGULATIONS: 1.    We will be letting a limited number of vendors stay after the 4:00 p.m. breakdown.  Breakdown time will be 10:00 p.m. The fee for the late night will be $75 per space.  If you are interested in staying, you will need to get your application turned in as soon as possible, as the spaces are limited.  These spaces will be on a first come – first serve basis.  They won’t be saved for previous years’ vendors.  These spaces will be on the upper end of Main Street towards Jones Avenue.  If you decide to stay, you will not be able to break down and leave until the last band is finished and the street is cleared of people.   2.    Vendors will be provided a 10X10 space for all vendor equipment (e.g. displays, stands, tables and supplies.  If the vendor is using a trailer or truck/van, they will be required to purchase two (2) spaces, due to the amount of room needed for vendors on each side of them. 3.    Kelly Avenue vendors will be charged per unit.  Kelly Avenue vendors are $100 per unit per day.  Vendors will leave Kelly Avenue no later than Sunday evening. 4.    Application fee per unit: The vendor application fee is non-refundable.  Vendor space is $50.00 per unit per day.  Power: $10 per space/unit per day and water $10 per space/unit per day.  Spaces with power and water are limited, so they will be on a first come, first serve basis.  Please mail in the $50 fee with a request for power and water and if available it will be collected upon your arrival. 5.    Payment Options: Check, Money Order, Cash, Card 6.   Spaces will be assigned by the Vendor Coordinator prior to the Event.  The coordinator will be on site during setup to ensure vendors are set up as assigned.  Those vendors who are NOT accepted will be called. Others can get their spot number upon arrival.  There will be someone at the entrance to let you in and tell you your spot number.  You will be called if you are not accepted (which we try to place everyone).   7.    All items should be handcrafted, unique collectibles or food items.  Vendors who provide a service will also be considered.  Junk items will not be considered.  NO yard sale/garage sale items. 8.    Applicants must provide their own equipment. 9.    Photos or other promotional material submitted during the operations of the festival become the property of the Oak Leaf Festival and may be used for promotional purposes. 10.    Generators are not permitted at the event. 11.    REQUIREMENTS: Vendors must meet all of the requirements listed below in order to be considered.  Incomplete applications or missing permits may delay or cause your application to be denied. 12.    INSPECTIONS: Health Department requirements: It is the responsibility of each food vendor to comply with Fayette County Health Department (304-574-1617).  The health card permit is $50.00. 13.     WV TAX REGULATIONS:  West Virginia Tax Requirements – It is the                           responsibility of each vendor to comply with the WV Tax Department on regulations of sales.  Although we do not require a State Business License, the State of West Virginia does require one. 14.    Vendors must set up for the event starting at 6:30 a.m. on Saturday. Vendors must be ready by 8:00 a.m. 15.    Vendors on Kelly Avenue who require power must bring their own power cords as none will be provided. 16.    Vendors must provide their own tables, chairs, tents, etc.  Each vendor is responsible for the set up and breakdown of their booth. 17.    All setup/load-in must be completed and all vehicles must be removed immediately from the area. Area must be cleared before 9:00 a.m. 18.    Vendors are asked to stay the entire length of the event. 19.    Break down/Exit: Vendors will only be allowed to break down at 4:00 p.m.  MUST be cleared by 5:00 p.m. 20.    Vendor location must be litter free at the close of the festival. ANY VENDOR NOT ADHEREING TO THE POLICIES IN PLACE WILL NOT BE ALLOWED TO RETURN. 21.    UTILITIES, SOLID WASTE &amp; CONSERVATION: Trash receptacles are provided by the City of Oak Hill.  Each vendor is responsible for cleaning their rented space before leaving the event. Applications will be accepted until September 3rd.  If you want the same space you had previously, applications must be received by the deadline.  After that date, vendors will be accepted on a first come, first serve basis.   Please email jeaniebopp75@aol.com or call 304-640-1818 and leave a message for more information or questions regarding the event. NEW STATE FIRE MARSHALL REQUIREMENTS – ALL VENDORS MUST HAVE AN ABC FIRE EXTINGUISHER ON SITE.  FOOD VENDORS SEE ATTACHED. Return Application by Mail to:            Return Application in person to: Oak Leaf Festival                             New River Gorge Visitors’ CenterP. O. Box 364                                    310 W. Oyler AvenueOak Hill, WV 25901                         Oak Hill, WV 25901 (beside Vo-Tech)                                 There will be no refunds.

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Payment for Each Day

$100

Wednesday

$50